![]() Just remember to delete the sample information before you upload the file. Note: You can even add your data to the sample file if you want. Using the sample as a guide, put your schedule data in an Excel file. Or if that's already taken care of, open that schedule in Shifts to get started.Īt the top right, select More options > Import schedule.ĭownload the sample file and read the instructions inside. This is what you'll be importing your data to. If you haven't already done so, open Shifts in Teams and create the schedule for the team you want. Import the data from an existing schedule so you can start managing everything in Shifts. Now that you've created a schedule, the next step is to fill it out. Make sure the time zone is correct for the shifts you’ll be scheduling, and then click Create. Select Create team and choose the team you want to create a schedule for. Go to the top left of the app and click the team name. If it’s your first time using Shifts and your teams don’t have schedules already, don’t worry, we’ll step you through the process of creating one and give you some tips about how to use the app.įrom the app, you can create a schedule for a Teams team that doesn't have one yet: In Shifts, each Teams team gets one schedule to work with, and you can create a schedule for any team you’re an owner of. For example:Ī store manager uses to post an announcement to a channel for all on-shift cashiers.Ī nurse uses to start a chat with all on-call cardiologists. Notifications are sent only to those people who are on-shift at the time the tag is used in a chat or channel post. Shift-based tags let you reach people who are on-shift in real time. The tag can be used the To line in a chat or in a post on any standard channel of a team. When you name the shift, it automatically becomes a tag. Note: If you’re a manager or admin, you’ll see everyone’s shifts for the current week. Your shifts for the current week will display.Ĭhoose Day or Month buttons above the list of dates to narrow or expand your view. Keep track of all your upcoming shifts in a team schedule. If you don’t see it there, click More apps and find it in the list. Just click it to start working on your schedule. You'll find Shifts on the left side of Teams with the other apps. Use Tags to communicate with others in your shift You’ve got lots of room to do your planning for the upcoming day, week, or month and then respond to changing needs as they arise. We’ve optimized the web and desktop apps for those who manage the schedule. Whether you’re putting together a schedule for your team or swapping shifts with a teammate, we’ve got you covered. Check it out for yourself! You can always access a more detailed summary of information within the program by opening the help or tutorial views from the menu.Welcome to Shifts, the schedule management tool for firstline workers. ![]() ![]() There are lots of advanced options and features too, but if you're not interested by now I don't think they'll convince you. You can create multiple events in the same day by separating them with a forward slash "/" or a comma ",". You can even type in a custom event with it's own times - for example "1-4:30 Meeting" - and it will create a calendar event based on those times. If you assign a user a shift name which doesn't match one of the specially defined shifts you've set up in the sidebar, the program will create an All Day event in the google calendar for your user instead. Then, when you then assign shifts to your users (either by assigning a shift to their name in the "User View" tab or by assigning their name to a shift in the "Shift View" tab), the program will use the shift information you've already supplied it to create google calendar events for your users (and synchronize with the other spreadsheet view to keep everything up to date)! With that, setup is complete and you're ready to schedule! ![]() A tutorial guides you through customizing that spreadsheet to your specific users, and the program will open a sidebar in which you'll have the option of defining several attributes of commonly worked shifts (each can have a start and end time, custom location, as well as several other advanced properties). At the first run, an example spreadsheet is created to demonstrate how the program works. Automatically create and maintain your organization's schedule in a single spreadsheet that automatically creates Google Calendar events for your users, as well as creates and maintains separate a separate spreadsheet view reorganizing your schedule by shift, to immediately see who's covering what responsibilities.ĭesigned by a family medicine Chief Resident with medical residencies in mind (but flexible enough to be used by anyone with complex scheduling needs), this shift scheduling application simplifies the process of creating and maintaining complex schedules for even large numbers of people. ![]()
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